Crown & Collar Institute is documentation-based, review-based, and records-based.
Because the Institute may involve members, applicants, breeders, professionals, volunteers, future clubs, future chapters, specialty groups, contributors, advisors, and public inquiries, it is important to define what counts as official communication or written authorization.
Informal conversations, social media comments, private messages, volunteer statements, club discussions, advisory input, or verbal encouragement should not be treated as official Crown & Collar Institute approval unless confirmed through the proper written process.
We’re not for everyone. That’s intentional.
Why Official Communication Standards Matter
Clear communication protects applicants, breeders, professionals, families, volunteers, clubs, dogs, donors, sponsors, and Crown & Collar Institute records.
Official communication standards help prevent confusion around membership, recognition, awards, title codes, badge use, directory listings, club approval, fundraising permission, brand use, governance authority, and public claims.
What May Require Written Authorization
Recognition or Award Approval
Any claim that a breeder, dog, litter, pairing, program, professional, contributor, or club has earned Crown & Collar Institute recognition must be confirmed in writing and reflected in Institute records.
Badge, Seal, Certificate, or Title-Code Use
No badge, seal, certificate, title code, or recognition graphic may be used unless officially granted and authorized.
Club, Chapter, or Specialty Group Approval
Future clubs, chapters, committees, specialty groups, and affiliated groups require written approval before being represented as official.
Fundraising or Mission-Support Permission
No fundraising, donations, sponsorships, dues, event fees, tax-deductibility claims, or mission-support campaigns may occur without written authorization.
Brand or Logo Use
Use of Crown & Collar Institute name, logo, seal, website language, club language, or public identity requires written permission.
Official Public Statements
No person may speak officially for Crown & Collar Institute unless specifically authorized in writing.
Informal Communication Is Not Approval
The following should not be treated as official approval unless confirmed through Crown & Collar Institute's proper written authorization process:
- Verbal conversations
- Text messages
- Social media comments
- Facebook messages
- Group discussions
- Club conversations
- Volunteer opinions
- Advisory comments
- Educational discussions
- Draft documents
- Screenshots
- Unofficial graphics
- Forwarded messages
- Personal interpretations
- “Someone told me” statements
- Private encouragement
- Unapproved emails from unauthorized people
What Official Written Authorization May Include
- Name of person, breeder, kennel, program, club, project, dog, litter, pairing, professional, or organization authorized
- Specific permission granted
- Scope of permission
- Date issued
- Expiration or review date, if applicable
- Any limits or conditions
- Approved wording, if applicable
- Approved logo or badge use, if applicable
- Verification status, if applicable
- Signature, authorized representative name, official email confirmation, record number, or other approved confirmation method
Authorized Representative Boundary
Only properly authorized Crown & Collar Institute representatives may issue official approvals, written permissions, public organizational statements, recognition decisions, fundraising approvals, brand permissions, club approvals, governance notices, or record corrections.
Members, founding members, volunteers, club participants, advisory participants, professional contributors, breeders, recognized participants, directory-listed participants, or supporters do not automatically have authority to issue approvals or speak officially for Crown & Collar Institute.
Email, Phone, SMS & Social Media Communication
Crown & Collar Institute may communicate through email, phone, SMS, website forms, official website notices, or approved public channels.
However, not every message is an official approval.
Phone calls, texts, social media messages, and informal conversations may be used for discussion or clarification, but official approval should be confirmed in writing through an appropriate Crown & Collar Institute process.
SMS DISCLOSUREBy providing your phone number, you consent to receive SMS communications related to program participation. Your carrier text rates may apply. Reply STOP to opt out.
Official Notice May Be Sent For
- Membership updates
- Application clarification
- Documentation requests
- Recognition decisions
- Title-code or badge approval
- Directory listing updates
- Good standing review
- Suspension or removal notices
- Revocation notices
- Club development updates
- Leadership review updates
- Fundraising authorization decisions
- Brand permission decisions
- Complaint or grievance review
- Record correction requests
- Privacy or records updates
- Website policy updates
No Authority to Bind Crown & Collar Institute
No member, applicant, volunteer, breeder, professional, contributor, advisor, club participant, chapter organizer, specialty group participant, or supporter may bind Crown & Collar Institute to contracts, payments, promises, partnerships, sponsorships, fundraising commitments, recognition decisions, legal obligations, financial obligations, or public endorsements unless specifically authorized in writing.
Contracts, Agreements & Payments
No person or group may sign contracts, open accounts, collect money, approve expenses, hire vendors, promise payment, accept sponsorships, collect donations, represent tax-deductibility, or create financial obligations using Crown & Collar Institute language unless specifically authorized in writing.
Screenshots and Forwarded Messages
Screenshots, forwarded messages, copied text, edited graphics, saved forms, old website pages, or social media posts should not be treated as official current policy or approval unless they match current Crown & Collar Institute records.
When accuracy matters, request verification through Crown & Collar Institute.
Communication Correction
Crown & Collar Institute may correct or clarify inaccurate public claims, outdated statements, misunderstood messages, unauthorized approvals, mistaken wording, or misleading communications.
Correction may be requested when communication could confuse the public about recognition, membership, awards, title codes, badge use, club approval, fundraising authority, governance authority, or brand permission.
Official Communication Request Form
Important Disclaimer
These official communication standards are organizational and educational. They do not replace legal advice, contract review, nonprofit compliance review, accounting advice, tax advice, CPA review, employment-law review, insurance review, registry requirements, veterinary advice, or professional licensing standards.
Crown & Collar Institute may update communication, notice, authorization, and verification standards as the organization develops.
Approval Should Be Clear, Written, and Verifiable
Crown & Collar Institute protects platinum-level recognition through documentation, accurate records, and careful communication.